Job Description

The ideal Search Coordinator will provide ongoing, top-notch, assistance to several recruiters / consultants. This role is an integral part of the recruiting process. This is a hybrid role which requires 2-3 days in the Washington D.C. office.

Essential Functions & Duties

Talent Management

• Complex Scheduling across all mediums (via video, telephone, in-person) which includes Managing Director interviews with candidates, candidate/client interviews, internal team meetings, and recurring client meetings. Ensure that all parties have information necessary for interviews or meetings and maintain meeting integrity (i.e., rescheduling, tech support etc.)
• Candidate/Client Experience: Serve as the face of our organization, communicates clearly with candidates and clients regarding the search process, serve as a key point of contact between MLA/AP and external parties.
• Schedule candidate travel for interviews with the client including flights & hotels using Concur or external websites and reconcile receipts and submit expense reports for candidate reimbursement.

Project Management

• Document Preparation & Review: Prepare, edit, and proof, internal and client deliverables including business development pitch decks, branded resumes, contracts/letters of engagements, position descriptions questionnaires/surveys, client status reports, candidate summaries, candidate reports, and candidate profiles.
• Business Development: Draft contracts, company research/client bios and LinkedIn, pitch decks, Intro letter, client list requests.
• Draft and publish job postings to be listed on MLA and other external websites; maintain the posting throughout the life cycle of the search. Liaise with the corporate research teams to facilitate additional sourcing of candidates for client searches.

Applicant Tracking Management

• Document, track, and maintain confidential records, including status of client searches, candidate submissions and interviews. Ensure final documents are uploaded to their appropriate records.
• Maintain data integrity in the applicant tracking system such as updating incomplete/duplicate records, candidate moves, updating client contacts, creating needs as necessary etc.
• Own the process for non-solicitation contractual obligations as it relates to placements of candidates and our clients.
• Oversee billing process, which includes reviewing contracts and offer letters, entering placement details to request invoice, sending invoice to client, and closing out placement in applicant tracking system.
• Manage and Organize Marketing and Business Development Lists for the recruiting teams.
• Create and maintain candidate relationship management/account management reports, run internal candidate reports, and maintain client contact records.

Minimum Education and/or Experience

• College graduate, preferred.
• 2-4 years of administrative support, project management or related experience.
• Prior experience working with a professional services firm a plus.

Skills/Abilities

• Top notch organizational and prioritization skills.
• Exceptional interpersonal and communication skills (both oral and written); Ability to interact professionally with executive level clients and candidates as well as colleagues.
• Self-motivated; Ability to work both independently and within a collaborative, “team-oriented” environment.
• Strong attention to detail.
• Very strong Microsoft Office 2016 computer skills: Outlook, Word, Excel, Teams and PowerPoint.
• Proficiency with video conferencing technology.
• Maintain MLA Confidentiality: Safeguard and keep confidential all information, observations, and viewpoints regarding candidates and client business.
• Demonstrate the utmost professional and ethical conduct.

Major, Lindsey & Africa does not discriminate against applicants on the basis of age, sex, race or any other protected characteristic pursuant to applicable state or federal laws. We believe in creating a culture where all of our colleagues can bring their full, authentic selves to work and feel included and positioned for success.

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