Job Description

Executive Assistant / Office Manager – Confidential Client

Uptown Dallas | 100% On-Site

$95K–$110K Base (DOE)

A highly respected, privately held, founder-led organization is seeking an Executive Assistant to support a Founder in a fast-paced, high-touch environment.

This is a high-trust, high-discretion role designed for an EA who has operated as a true right hand to a principal and understands the pace, complexity, and expectations that come with supporting a high net worth individual.

The Opportunity

This is not a traditional administrative role .

The Executive Assistant will act as a strategic partner and gatekeeper to a Founder who is deeply involved in the business. The environment requires someone who is:

• Highly intuitive and anticipatory
• Comfortable operating with urgency, autonomy, and sound judgment
• Experienced in managing the full scope of a principal’s professional and personal world

You will play a critical role in enabling the Founder to operate at the highest level while supporting the day-to-day flow of both business and personal priorities.

Key Responsibilities

Executive Support (Primary Focus)

• Own and manage a complex, ever-evolving calendar with full accountability
• Provide in-office, real-time support when the executive is present
• Anticipate needs proactively (schedule shifts, meeting prep, day-of logistics)
• Coordinate intricate travel, including private aviation logistics
• Handle both business and personal requests with a high level of discretion
• Act as a gatekeeper and strategic partner in managing priorities and time

Accounts Payable / Administrative Support

• Code expenses and assist with bill pay
• Partner on basic AP and bookkeeping functions
• Maintain accuracy and confidentiality in financial processes

Office Management (Light)

• Oversee general office operations and organization
• Ensure a polished, well-run environment for a small team

What We’re Looking For

Required Experience

• 7–15+ years of experience as an Executive Assistant
• Proven experience supporting a Founder, CEO, or high net worth individual (HNW/UHNW)
• Experience in a founder-led, privately held, or single-owner environment
• Track record of operating in high-complexity settings (family office, private office, or similar)
• Demonstrated ability to manage both business and personal support seamlessly
• Strong tenure in roles requiring discretion, autonomy, and high-touch execution

Preferred Background

• Experience in a family office or private office environment
• Exposure to integrated personal + professional support (travel, events, household coordination, etc.)
• History of serving as a true right hand / strategic partner

Who You Are

• Professionally mature with exceptional judgment
• Confident and proactive with the ability to manage up effectively
• Highly organized with strong command of complex scheduling and logistics
• Polished communicator with strong executive presence
• Naturally discreet with a deep understanding of confidentiality
• Team-oriented with a no-job-too-small mindset

Schedule & Environment

• Standard hours: ~9:00 AM – 5:00 PM (flexible based on executive’s schedule)
• Must be fully present and responsive when the executive is in the office
• 100% in-office in Uptown Dallas
• Not a 24/7 role, but requires flexibility as needed

Compensation & Benefits

• $95K–$110K base (depending on experience)
• 401(k) with company match
• Comprehensive health, dental, and vision
• Generous PTO + flexibility
• Maternity leave benefits

Why This Role Stands Out

• Direct exposure to and partnership with a Founder
• Opportunity to operate as a true extension of the executive
• High-trust, high-impact position
• Stable, collaborative, tight-knit environment

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