Job Description

Accounts Payable & Cash Management Specialist (PeopleSoft)

Position Summary

We are seeking an experienced Accounts Payable & Cash Management Specialist with strong PeopleSoft experience to support daily financial operations. This role will be responsible for managing the full-cycle accounts payable process, overseeing cash management functions, and ensuring accurate and timely financial transactions.

Key Responsibilities

Accounts Payable

• Process full-cycle Accounts Payable , including invoice entry, coding, and approvals
• Match invoices to purchase orders and receiving documents (3-way match )
• Maintain vendor records and resolve vendor inquiries
• Prepare and process weekly check runs, ACH, and wire payments
• Ensure compliance with company policies and internal controls
• Reconcile vendor statements and resolve discrepancies
• Assist with month-end close related to AP activities

Cash Management

• Monitor daily cash balances and cash positioning
• Perform bank reconciliations and investigate discrepancies
• Manage cash applications and electronic payments
• Assist with cash forecasting and reporting
• Coordinate with banks regarding ACH, wire transfers, and account activity
• Support treasury-related functions as needed

Systems & Reporting

• Utilize PeopleSoft for invoice processing, payment generation, and reporting
• Generate and analyze AP and cash management reports
• Maintain accurate financial records within the ERP system
• Assist with system improvements and process optimization

Qualifications

• 3–7+ years of Accounts Payable and Cash Management experience
• Hands-on experience with PeopleSoft (required)
• Strong understanding of full-cycle AP processes
• Experience with bank reconciliations and cash management functions
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP preferred)
• Strong attention to detail and organizational skills
• Ability to work independently and meet deadlines
• Excellent communication and problem-solving skills

This position is required to be onsite one day a week in NJ however they might look at fully remote.

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